Hotel facilities are perfect for presenting products, holding meetings outside the work environment and organising academic gatherings. That's why furnishing for hotel events is a challenge. It is not only a question of deciding the number of chairs or tables needed, but also of choosing designs and combining styles that harmonise with the interior design without neglecting the branding of the host company. In addition, it is important to take into account the type of meeting: whether it will be very formal or not, how long the guests are expected to stand for, what kind of ambience the event is intended to achieve, etc. As experts in design furniture for events, at Barcelona Integral we have prepared this list of recommendations. Will you join us?
1. Define the type of event
Once you have established the theme of the meeting and its format (seminar, workshop, meeting, etc.) you can start planning the design furniture for events. For example, it is not the same for a breakfast meeting where you need to be comfortable but also ready to attend to those who are presenting, as it is for a Speednetworking event where you have little time to listen to others and you need freedom of movement.
2. Visualise the available space
Before renting designer furniture for hotel events, it is very important to know exactly how much space you have available in order to determine the amount and size of furniture you need.
3. Consider the style of the hotel
Make sure that the furniture you choose fits in with the interior design and aesthetics of the hotel, so as not to break the harmony and create a coherent atmosphere. The Kicca armchair can be easily incorporated into a sober and classic environment, while a Meridiana armchair is ideal for contemporary spaces with a markedly modern feel.
4. Check the number of guests
A common mistake is to rent an exact amount of furniture without calculating last minute guests. It is always important to have enough tables and seating to ensure everyone's comfort.
5. Prioritise functionality
Although it may seem obvious, functionality and comfort are crucial aspects that should not be at odds with style. With a strong industrial accent, the Green chair is a very comfortable option while at the same time conveying the idea of sustainability, thanks to the recycled materials it is made of.
6. Plan the logistics of delivery and collection
For events that take place in hotels, coordination is essential because we are in a rented space with a high turnover. Relying on a furniture rental company for events such as Barcelona Integral guarantees experience, punctuality and responsibility.
7. Check if the furniture is compatible with your equipment
If the event requires specific electronic equipment or connections, make sure that the event rental furniture is compatible with these needs. For example, tables should allow discreet outlets for power sockets or the weight of the furniture should not be an impediment to easy access to the mains.
Because we know that you want to stand out from your competitors and you have put a lot of effort into organising this meeting, Barcelona Integral is your best ally with furniture for events in hotels. Chairs, armchairs, tables, poufs and even stools that will ensure the comfort of your guests for as many hours as necessary.